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  1. Join Date
    Nov 2002
    Posts
    1,326
    #1
    Hi,

    We are a manufacturing and distribution company. We have our own fleet (yes, sadly, my father still subscribes to the concept of DO IT ALL for maximizing profitability, instead of outsourcing... ) of trucks that do deliveries and transfers from warehouse to warehouse.

    In the past, we installed on our trucks (10W, bigger trucks that do warehouse to warehouse transfersof inventory) GPS/SMS trackers hoping to plug some operational issues... now it turns out that the guy I assigned to monitor everything isn't doing his job well, the GPS units are faulty (and apparently have been faulty for over a year now, without anybody raising even the slightest comment or alarm)... so we have to go back to scratch...

    Any of you guys there can share basic fleet management tips? Very much concerned me now sa losses / gastos namin for fuel and repairs and maintenance. Masyadong nasanay sa mga galanteng ahente namin in the old days ang mga drivers namin kaya lahat ng justification inilalabas para lang matuloy ang mga "luho" nila (like extra provisions for their food, lodging, painom, huli huli sa mga checkpoints).. we have secured our fuel tanks in line with the installation of the GPS/SMS trackers.. but I still can't discount the possibility na kaya pa rin nila magpa ihi ng diesel...

    Usually ba mga ilan km/liter ang consumption ng mga trucks?

    Hope you guys can share some tips on fleet management.

  2. Join Date
    Jul 2006
    Posts
    8,546
    #2
    1. What kind of trucks do you have (make/model)?

    2. Are you responsible for the whole fleet management? Or do you have people under you?

    3. Fleet management in terms of what? Maintenance scheduling? Parts inventory? Fuel Inventory? etc.

  3. Join Date
    Nov 2010
    Posts
    22,349
    #3
    FC of Isuzu 10W is average of 6kms/ltr. Make sure you keep track of their FC to see if merong nagnanakaw ng fuel. Best to have someone ride shotgun and monitor actual performance. Palagyan mo rin padlock yung mga gas tanks if wala pa. Minsan daptat may mag-check na sumama sa kanila habang nagpapafulltank sila para makita mo kung tama nilalagay ng gas boy. Nangyari na sa amin na may collusion yung gas boy at driver ng truck. Kulang yung diesel fuel na actual na kinarga tapos yung sobra ibebenta ng gas by pa rin tapos hahatian niya driver. Mga 10 liters usually yan para tig-200 sila at least.

    Do a table wherein you can post actual dates of Change Oil Interval (COI) per truck but again make sure the odo is working and make a monthly test first. Then you can already predict the 5,000kms or 6 months max COI.

    Same goes for the tires useful life. Dapat consistent at kapag mabilis mapudpod, they better have an explanation. Kasi kung misaligned or may problem dapat sinabi agad para naremedyuhan. Better have a policy na kapag hindi katangggap-tanggap explanation, may charge/penalty sila. It's up to you.

    Keep a record of all the maintenance done on a per truck basis and the parts bought for the repair for easier consolidation and review later on. Once in a while, talk to you suking auto shop (do you have one wherein you have a line of credit?)about prices. Mahirap na.

  4. Join Date
    Nov 2002
    Posts
    1,326
    #4
    Quote Originally Posted by lowslowbenz View Post
    1. What kind of trucks do you have (make/model)?

    2. Are you responsible for the whole fleet management? Or do you have people under you?

    3. Fleet management in terms of what? Maintenance scheduling? Parts inventory? Fuel Inventory? etc.
    Di ko saulado lahat ng info, but from the top of my head:

    1. Trucks - mostly 90s or early 2000s models, heavily modded (yung motorpool namin ay mahilig mag mod ayon sa tingin nila na nararapat)... Mitsu, Isuzu.. 10W wing van, may forward, 8W, Canter... our products are mostly snack foods so mas bulky vs heavy...

    2. I am not directly responsible for fleet management... it's just that am part of the family that owns the business.. so eventually, problema ko pa rin hehe... I do have people under me to manage day to day... but the guy I assigned is not equipped... so I am trying to benchmark on practices done outside that we can adapt, para unti unti ma upgrade yung processes namin... di rin ako makahanap ng classroom lecture type seminars on fleet management / logistics kaya hirap din...

    3. Fleet Management - all of the above - pwede ba yun? Biggest concerns right now ay maintenance (scheduling, keeping costs down, yes also parts inventory) fuel inventory din... yung mga costs habang nasa byahe (mga huli kuno but ang hirap naman patunayan na huli ba talaga o bulsa na lang ng driver napupunta).. etc...

    I would think that a lot of practices done by Taxi Operators may be applicable... tapos customize na lang siguro sa mga applicable sa trucks (instead of sedans) kapag vehicle specific / related issues na...

    But right now talagang blangko ako on principles.... malinaw lang sa akin is we need to improve the way we manage our fleet... madali sana kung benta na lang fleet then outsource to 3PL.. but sa negosyo ngayon, hirap din sa cash na pambayad sa separation ng mga maaapektuhan na empleyado... so right now do the best we can na lang...

  5. Join Date
    Nov 2002
    Posts
    1,326
    #5
    Quote Originally Posted by Ry_Tower View Post
    FC of Isuzu 10W is average of 6kms/ltr. Make sure you keep track of their FC to see if merong nagnanakaw ng fuel. Best to have someone ride shotgun and monitor actual performance. Palagyan mo rin padlock yung mga gas tanks if wala pa. Minsan daptat may mag-check na sumama sa kanila habang nagpapafulltank sila para makita mo kung tama nilalagay ng gas boy. Nangyari na sa amin na may collusion yung gas boy at driver ng truck. Kulang yung diesel fuel na actual na kinarga tapos yung sobra ibebenta ng gas by pa rin tapos hahatian niya driver. Mga 10 liters usually yan para tig-200 sila at least.

    Do a table wherein you can post actual dates of Change Oil Interval (COI) per truck but again make sure the odo is working and make a monthly test first. Then you can already predict the 5,000kms or 6 months max COI.

    Same goes for the tires useful life. Dapat consistent at kapag mabilis mapudpod, they better have an explanation. Kasi kung misaligned or may problem dapat sinabi agad para naremedyuhan. Better have a policy na kapag hindi katangggap-tanggap explanation, may charge/penalty sila. It's up to you.

    Keep a record of all the maintenance done on a per truck basis and the parts bought for the repair for easier consolidation and review later on. Once in a while, talk to you suking auto shop (do you have one wherein you have a line of credit?)about prices. Mahirap na.
    thanks for the tips.

    we do have our own motor pool.. which I sense is another source of leakage... since mekaniko mismo ang "nag canvass" ng mga pyesa.... ang kina canvass lang ng kuya ko if ever, ulo ng trak kung kailangan magpalit.. body repair din.. may suki na namamakyaw sa amin.. or minsan gusto din pakyawin ng motor pool namin (na supposedly dapat ay ginagawa nila during their off duty - pero ang actual ay during their duty ginagawa)... electrical works din, may suki na na parang araw araw na rin nasa planta namain at parang hindi maubos ubos at matapos tapos ang mga gawa...

    we have tried on several occasions to break the cycle.. na tipong sa labas ipagawa instead sa grupo sa loob... on some accounts ok naman... sumasama loob nila dahil nawawalan daw sila ng extra income... although buti sana kung competitive sila mag charge (considering bayad na sila on their on duty hours)...

  6. Join Date
    Aug 2004
    Posts
    22,710
    #6
    Outsourcing really is best in this regard. Or at least make sure that the one doing the work is not doing the canvassing and that it passes through the general purchasing department of your company for auditing.

    Ang pagbalik ng comeback...

  7. Join Date
    Oct 2002
    Posts
    17,335
    #7
    Quote Originally Posted by wowiesy View Post
    But right now talagang blangko ako on principles.... malinaw lang sa akin is we need to improve the way we manage our fleet... madali sana kung benta na lang fleet then outsource to 3PL.. but sa negosyo ngayon, hirap din sa cash na pambayad sa separation ng mga maaapektuhan na empleyado... so right now do the best we can na lang...
    One thing you can do is to also slowly wind down and ease out your delivery fleet and personnel. Start talking to 3rd party delivery services to have an idea on how you can start implementing their services little by little so as people from your company resign, retire or are moved to other duties, you can choose to not replace them anymore and move the vacated duties to the 3rd party.

    I agree with what others have mentioned. The people handling the repairs and procurement of parts and services should be separate. Try looking onto the fleet card services of the gas companies as well. This is an added control point for your fuels and oils and even repairs (the companies i have worked for all have their fuel and regular servicing done through the fleet card services of Shell).

  8. Join Date
    Nov 2010
    Posts
    22,349
    #8
    ^ yeah, fleet card is a big help.

  9. Join Date
    Jan 2010
    Posts
    3
    #9
    Hi,

    I've been managing a fleet of at least 20 trucks since 2005 and all situations you mentioned earlier are the dark-side of delivery logistics operations. When i joined the current company im working with and after thorough assessment, i recommended investments in GPS technology to be the backbone of my loss prevention measures in addressing chronic problems in logistics operations. Aside from GPS technology, manpower revamp is necessary plus systems awareness. Data gathering is very important to establish standard benchmarks. Lastly, need to invest time and effort in operations implementation monitoring activities to ensure that operations worked as planned... Manpower revamp is crucial in logistics operations and its better to stop the bleeding from this area to ensure a fresh start... if you are interested , i can offer my services with objectives to loss prevention and operational cost reduction. i will teach you what are the best methodology to eliminate pilferage, reasonable allowance usage among other cost reductions i implemented with the help of GPS technology... you can call me at this number 09178660979 or email me at joshag_99*yahoo.com

  10. Join Date
    Nov 2002
    Posts
    1,326
    #10
    I am still at it in this issue...

    I've started to change the way we do things on some areas (systems) but the fact of the matter is, fuel is still the single biggest cost!..

    Pinaka bago na trak na namin is mga surplus na bili pa nung early / mid 2000s... the rest... 1990's pa.. either bili sa surplus, auction.. or hatak sa mga accounts na di na makabayad...

    crucial is fuel... especially for our long haul trucks... maka save man lang ako ng fuel sa mileage.. malaking bagay na... example na lang.. we "clocked" a few of our 10W trucks to be 2 - 3 km/liter... I do not know ang benchmark sa labas kung ilan dapat... pero, assuming kaya pala ng 4 - 5km/liter... that's already a 2 - 3km/liter difference! at 45/ltr and at 5,000 kms minimum per month... that's already 450,000 - 675,000 savings!!! in 2 - 3 months, maka ROI na ako sa fuel pa lang kung sakaling bili ng bagong trak (well.. not really brand new.. but mas modelo na trak - 10W wing van now is what.. about 1.2M ? ) I think I need to know ano ang fuel mileage sa labas na realistic maabot... because dun manggagaling ang justification ko (whether to buy, or to overhaul the engine, engine rebuild - is this an option?, change engine perhaps)

    any leads?

    are there pinoy local haulers forums here? or saan kaya makakuha ng data on fuel mileage / consumption? for a typical engine model perhaps?

    will overhauling an engine improve fuel efficiency? engine rebuild? kung change engine na lang sa mas modelong makina? may gumagawa ba dito ng ganun? possible ba to source locally ng mga malalaking engines for 10W trucks?
    Last edited by wowiesy; February 4th, 2012 at 12:19 AM.

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Fleet (Trucks) Management tips